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Free web checklist

Real Estate Password Security Checklist

Use this inventory before selecting a tool. It is practical guidance, not a formal security audit.

Email and Google/Microsoft account

□ Who owns the login?
□ Who currently has access?
□ Is MFA enabled?
□ Is the password unique?
□ Is recovery controlled by the business?
□ What happens when an employee or vendor leaves?

CRM and lead platforms

□ Who owns the login?
□ Who currently has access?
□ Is MFA enabled?
□ Is the password unique?
□ Is recovery controlled by the business?
□ What happens when an employee or vendor leaves?

MLS-related systems

□ Who owns the login?
□ Who currently has access?
□ Is MFA enabled?
□ Is the password unique?
□ Is recovery controlled by the business?
□ What happens when an employee or vendor leaves?

Transaction management

□ Who owns the login?
□ Who currently has access?
□ Is MFA enabled?
□ Is the password unique?
□ Is recovery controlled by the business?
□ What happens when an employee or vendor leaves?

Electronic signature

□ Who owns the login?
□ Who currently has access?
□ Is MFA enabled?
□ Is the password unique?
□ Is recovery controlled by the business?
□ What happens when an employee or vendor leaves?

Cloud storage

□ Who owns the login?
□ Who currently has access?
□ Is MFA enabled?
□ Is the password unique?
□ Is recovery controlled by the business?
□ What happens when an employee or vendor leaves?

Social media and Google Business Profile

□ Who owns the login?
□ Who currently has access?
□ Is MFA enabled?
□ Is the password unique?
□ Is recovery controlled by the business?
□ What happens when an employee or vendor leaves?

Website and marketing platforms

□ Who owns the login?
□ Who currently has access?
□ Is MFA enabled?
□ Is the password unique?
□ Is recovery controlled by the business?
□ What happens when an employee or vendor leaves?

Accounting and scheduling

□ Who owns the login?
□ Who currently has access?
□ Is MFA enabled?
□ Is the password unique?
□ Is recovery controlled by the business?
□ What happens when an employee or vendor leaves?

Brokerage and vendor systems

□ Who owns the login?
□ Who currently has access?
□ Is MFA enabled?
□ Is the password unique?
□ Is recovery controlled by the business?
□ What happens when an employee or vendor leaves?

Organization-wide controls

□ Unique passwords
□ MFA on critical accounts
□ No passwords in spreadsheets
□ No sharing by text or email
□ Named accounts where supported
□ Limited admin access
□ Documented offboarding
□ Regular vendor-access review
□ Former users removed
□ Breach alerts reviewed

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